Title : Administrative Assistant Full Time Permanent
Hospice Miramichi Inc.
 
Position Summary :
 Hospice Miramichi Inc. is a registered not for profit charity established in 2011. Residential hospice provides an alternative for patients whose care cannot be met at home but do not require hospital level care optimizing the skills and resources of Extra Mural Program & Hospice.

Duties and Responsibilities :
 
Financial:
  • Keeps financial records and establishes and maintains and balances various accounts.
  • Codes, totals, batches, enters verifies and reconciles transactions such as accounts payable and receivable, payroll, purchase orders, cheques, Invoices, check requisition and bank statements.
  • Posts journal entries and reconciles accounts, prepares trial balance of books, maintains general ledgers, inventory reports, account statements and other financial statements.
  • Prepares Cheques
  • Calculates, prepares, and issues documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements.
  • Prepares period costs statements or reports as required.
  • Completes and submits tax remittance forms and other government documents.
  • Prepares statistical, financial, and accounting reports.
  • Responds to client inquiries, maintains good customer relations, and solves problems.
Reception /Communication
  • Interacts with all visitors and telephone/electronic inquiries professionally representing Hospice Miramichi’s interests clarifying details and answers questions.
  • Responds to telephone and electronic inquiries and forwards to the appropriate person.
  • Maintains Reception security.
  • Provides general information to staff, clients, and the public regarding Hospice Miramichi
  • Receives payments and issues receipts.
  • Opens and distributes incoming paper and electronic mail and receives and distributes other documents/packages.
Payroll Processing:
  • Maintains and updates employee information (i.e., employee attendance, leave, overtime)
  • Prepares, verifies, and processes all employee payroll related payments.
  • Prepares payroll-related filings and supporting documentation (i.e., year-end statements, pension, records of employment and other statements).
  • Prepares and balances period-end reports and reconciles issued payrolls to bank statements.
  • Identifies and resolves payroll discrepancies and system deficiencies.
Filing/Record Systems:
  • Sets up and maintains paper and computerized information filing systems.
  • Sorts and files documents, locates and retrieved documents from files as requested and maintains records of filed and removed materials.
  • Ensure appropriate retention and disposition of records in compliance with applicable policies, procedures, and legislation.
General Administrative Support:
  • Prepares correspondence and reports as requested.
  • Schedules and confirms appointments/meetings.
  • Records and prepares minutes of meetings as requested.
  • Compiles data, statistics, and other information.
  • Develops, maintains, and updates a variety of databases.
  • Prepares regularly scheduled reports.
  • Orders Office supplies, maintains inventory, and arranges for servicing of office equipment.
  • Provides direction to temporary or volunteer administrative staff assistance.
  • Distributes Board meeting minutes, agenda and other information to Board of Directors as required.
  • Undertakes other duties as assigned by HMI.
Qualifications:
  • Combination of education and experience in administrative duties plus strong abilities to work with volunteers and staff as well as other community partners.
  • Proficient on Sage
  • Demonstrates a positive outlook while working with others while being flexible in a changing environment.
  • Have abilities to work independently and with flexible hours to complete tasks with deadlines.
  • Knowledge of the New Brunswick healthcare system as well as experience with non-profits, including pertinent government regulations will be an asset.
  • Conditions of employment will include a current Criminal Record History suitable for our Board of Directors.
  • Valid drivers license and own vehicle.
  • Salary will be based upon skills, knowledge, and experience of the successful candidate but will range from $17 - $21 per hour at 37.5 hours work per week. Benefits will be discussed at the time of hire.
  • Under supervision of the Board of Directors or designate.
 

SEND YOUR RESUME TO: [email protected]