Current postings:
- Executive Director - Now accepting applications - Full details below
- Administrative Assistant - Now accepting applications - Full details below
- Fund Development Officer - Now accepting applications - Full details below

Executive Director: 
Printable posting here: (Executive Director PDF File)

LOCATION Hospice Miramichi Inc. is located in Miramichi, New Brunswick. This position will be based out of our temporary office at 50 Airport Drive, Miramichi, NB, until such time that our new facility is operational. 

JOB SUMMARY 
Reporting directly to the Board of Directors, the Executive Director is the key management leader of Hospice Miramichi Inc. responsible for the development and implementation of effective strategic plans, programs, and policies consistent with the Board of Director’s objectives, directives, and the corporation’s mission statement. 
Accountable for the fiscal integrity, direction and management of the Corporation, the Executive Director shall provide the necessary facilities and services for efficient operation of the Corporation. 

DUTIES AND RESPONSIBILITIES: 
Governance 
• Work with the Board of Directors to fulfill the corporate mission and seek their involvement in policy decisions, fundraising initiatives, and overall visibility of the organization. 
• Communicate with the Board of Directors and Board Committees on a regular basis. 
• Provide timely and accurate information to the Board of Directors to function properly and make informed decisions. 
• Attend board meetings at the pleasure of the Board of Directors. 
Strategy 
• Implement programs and policies to align with mission statement objectives, ensuring they are up to date and relevant within the current business environment and that the organization is managed in line with legislation. 
• Research, identify, develop, and implement growth strategies and opportunities. 
• Establish and maintain good relationships with individuals and organizations of influence including funders, partner agencies and volunteers. 
• Be active and visible in the community; advocate on behalf of the Corporation; envision and effectively communicate the corporate mission and strategic future to staff, donors, volunteers, and the community. 
Financial 
• Prepare and submit a proposed annual budget to the Board of Directors. 
• Prepare monthly financial statements for the Board of Directors which accurately reflects the financial position of the organization. 
• Operate within the approved budget to ensure maximum resource utilization. 
• Responsible for the day-to-day financial operations of the Corporation. 
• Analyze accounting and financial data. 
• Research, identify and develop potential sources of revenue and funding necessary to support the mission. 
• Engage in fundraising programs. 
• Procure materials and services in an efficient manner authorizing purchases in accordance with approved budget. 
Operations 
• Manage daily operations in a manner that supports and guides the corporate mission as defined by the Board of Directors. 
• Establish and manage employment and administrative policies and procedures. 
• Implement any new legislation, regulations, policies, and procedures relevant to operations. 
• Hire, retain, and motivate competent, qualified staff ensuring compliance with employment and equality legislation and accepted good practice. Conduct annual performance reviews. 
• Prepare reports and give presentations 
• Undertake other duties as assigned by the Board of Directors 

​QUALIFICATIONS 
Combination of education and experience in administrative duties plus strong abilities to work with volunteers and staff as well as other community partners. 
Knowledge of processes that demonstrate fiscal responsibility and able to manage those processes. 
Demonstrates a positive outlook while working with others and can work flexibly in a changing environment. 
Have abilities/knowledge/experience/education in areas dealing with accounting software, filing, organizational communications, scheduling, inventory. 
Demonstrated abilities to work independently and with flexible hours to complete tasks with deadlines. 
Knowledge of the New Brunswick healthcare system as well as experience with non-profits, including pertinent government regulations will be an asset. 
Condition of employment includes a current Criminal Records Check suitable to our Board of Directors. 
Salary will be based upon education, skills, knowledge, and experience of the successful candidate. 
APPLICATION AT MINIMUM SHOULD CONTAIN: 

• Cover letter 
• Resume – citing education and a thorough description of relevant experience, qualifications, and skills 
• References – the names and telephone numbers of three references, at least two of whom were your direct supervisor or equivalent. 
• Other supporting documentation that you feel will support your application for this position. This documentation will not be returned. 

Forward application as soon as possible to: 
Ken MacDonald, 
Chairman Human Resources Committee, 
Hospice Miramichi Inc 
Via e-mail HR @ hospicemiramichi.com 
This posting will remain active until a suitable candidate has been found. 
Thank you for your interest. 
Only those candidates selected for an interview will be contacted. 

ADMINISTRATIVE ASSISTANT
Printable posting here: (administrative_assistant_job_posting_hospice_miramichi_may_2021.pdf)
This is an exciting time to join us as we expand into our new facility and begin providing a range of services to a large part of northeastern New Brunswick.

JOB SUMMARY
Reporting directly to the Executive Director, the Administrative Assistant is responsible for all activities relating to accounts payable, accounts receivable, preparing financial statements, processing payroll, reception and filing/records systems. The Administrative Assistant also provides general administrative support to the Executive Director and other administrators.
 
DUTIES AND RESPONSIBILITIES:
Financial
·       Keeps financial records and establishes, maintains, and balances various accounts
·       Codes, totals, batches, enters, verifies, and reconciles transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions and bank statements
·       Posts journal entries and reconciles accounts, prepares trial balance of books, maintains general ledgers, and prepares financial statements
·       Prepares cheques
·       Calculates, prepares, and issues documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements
·       Prepares period cost statements or reports as required
·       Completes and submits tax remittance forms and other government documents
·       Prepares other statistical, financial, and accounting reports.
·       Responds to customer inquiries, maintains good customer relations, and solves problems
 
Reception/communication
·       Interacts with all visitors and telephone/electronic inquiries to professionally represent Hospice Miramichi’s interests, share information, clarify details, and answer questions.
·       Responds to telephone and electronic inquiries and forwards to appropriate person.
·       Maintains reception security.
·       Provides general information to staff, clients, and the public regarding Hospice Miramichi
·       Receives payments and issues receipts
·       Opens and distributes incoming paper and electronic mail and receives/distributes other documents/packages
 
Payroll processing
·       Maintains and updates employee information (i.e. employee attendance, leave, overtime)
·       Prepares, verifies, and processes all employee payroll related payments
·       Prepares payroll related filings and supporting documentation (i.e. year-end tax statements, pension, records of employment and other statements)
·       Prepares and balances period-end reports and reconciles issued payrolls to bank statements
·       Identifies and resolves payroll discrepancies and systems deficiencies
 
Filing/record systems
·       Sets up and maintains paper and computerized information filing systems
·       Sorts and files documents, locates and retrieves documents from files as requested and maintains records of filed and removed materials
·       Ensures appropriate retention and disposition of records in compliance with applicable policies, procedures, and legislation.
 
General administrative support
·       Determines and establishes office procedures
·       Prepares correspondence and reports as requested
·       Schedules and confirms appointments/meetings
·       Records and prepares minutes of meetings as requested
·       Compiles data, statistics, and other information
·       Develops, maintains, and updates a variety of databases
·       Prepares regularly scheduled reports
·       Orders office supplies, maintains inventory, and arranges for servicing of office equipment
·       Provides direction to temporary or volunteer administrative assistance staff
·       Undertakes other duties as assigned by the Executive Director.
 
QUALIFICATIONS
Combination of education and experience in Administrative Duties plus strong abilities to work with volunteers and staff as well as other community partners.
Knowledge of processes that demonstrate fiscal responsibility and able to manage those processes.
Demonstrates a positive outlook while working with others while being flexible in a changing environment.
Have abilities/knowledge/experience/education in areas dealing with accounting software, filing, organizational communications, scheduling, inventory.
Demonstrated abilities to work independently and with flexible hours to complete tasks with deadlines.
Knowledge of the New Brunswick healthcare system as well as experience with non-profits, including pertinent government regulations will be an asset.
Conditions of Employment will include a current Criminal Record History suitable to our Board of Directors.
Salary will be based upon skills, knowledge and experience of the successful candidate but will range from $17 to $19 per hour for at 37.5 hours work per week. Benefits will be discussed at the time of hire.
 
APPLICATION AT MINIMUM SHOULD CONTAIN: 
Cover letter
Resume - citing education and a thorough description of relevant experience, qualifications, and skills
References - the names and telephone numbers of three references, at least two of whom were your direct supervisor or equivalent.
Other supporting documentation that you feel will support your application for this position.
Any other supporting documentation provided with application will not be returned.
 
Forward application to:  
Ken MacDonald, Chairman Human Resources Committee, Hospice Miramichi
Via e-mail using the email address – HR@hospicemiramichi.com


FUND DEVELOPMENT OFFICER

This is an exciting time to join us as we expand into our new facility and begin providing a range of services to a large part of northeastern New Brunswick.

LOCATION
Hospice Miramichi is located in Miramichi, New Brunswick.

JOB SUMMARY
Reporting directly to the Executive Director and in accordance with Hospice Miramichi Inc. strategic plans and policies, the Fund Development Manager is responsible for all marketing and fund development initiatives to support the short-term and long-term fundraising goals of the organization. The Fund Development Officer plays a significant role as an ambassador for the organization. This is a full-time position.

Revenue Development and Donor Relations

• In partnership with the Executive Director, identifies, develops, implements, and evaluates the annual and long-term fund development plan in alignment with budget requirements.
• In collaboration with the Fundraising Committee, promotes the Hospice brand to leverage community support.
• Identifies new donor/sponsor opportunities, conducts personal meetings, and confirms support.
• Enhances existing donor relationships, sponsorships, and stewardships.
• Builds personal relationships with community groups, businesses, and individuals to develop resources for Hospice. Processes donations and other revenue in a timely manner, ensuring funds are handled securely; donor privacy is maintained in full adherence to all CRA laws and regulations and to Hospice Miramichi Inc. policies for donor relations. Coordinates grant applications and assists where required.

Fundraising Events

• Responsible for the effective delivery of all Hospice fundraising events and activities to maximize net profit in accordance with Provincial/Federal Acts and Regulations.
• Identifies and secures event sponsorship and manages the sponsorship relationship.
• Manages event promotion and advertising.
• Leads all aspects of fundraising events planning, budgeting and delivery as approved by the Executive Director.
• Provides reports with qualitative and quantitative data as well as recommendations for improvements.
• Communications Cultivates and maintains effective media relations and up-to-date contacts.
• Manages advertising and promotion initiatives.
• Develops and/or assists with corporate and community presentations to build donor and community support.

Executive Support

• Maintains current knowledge of trends, issues and legislation affecting revenue development.
• Liaises with staff at all levels and supports the work of other Managers/Board of Directors.

Please note that the duties outlined above are the basic and prime duties of the position. Related duties will be assigned from time to time as may become necessary to the operation of Hospice Miramichi Incorporated (HMI).

Qualifications

• Combination of education and experience in Fund Development as well as strong abilities to work with volunteers and staff as well as other community partners
• Knowledge of processes that demonstrate fiscal responsibility and able to manage those processes
• Demonstrates a positive outlook while working with others while being flexible in a changing environment
• Have abilities/knowledge/experience in areas dealing with grants, legacies, endowments, and other sources of revenue as well as Fund Raising event management
• Demonstrated abilities to work independently and with flexible hours to complete tasks with deadlines.
• Knowledge of the New Brunswick healthcare system as well as experience with non-profits, including pertinent government regulations

Conditions of Employment will include a current Criminal Record History suitable to our Board of Directors.

Application, at minimum, should contain:

• Cover letter Resume - citing education and a thorough description of relevant experience, qualifications, and skills
• References - the names and telephone numbers of three references, at least two of whom were your direct supervisor or equivalent. Any other supporting documentation provided with application will not be returned

Forward application to:
Ken MacDonald, Chairman Human Resources Committee, Hospice Miramichi hr@hospicemiramichi.com

Only those candidates selected for an interview will be contacted.

This posting shall remain in effect until a suitable candidate is found.